Personal data
The catalogue tool involves personal data in several places.
Each time, this need meets:
- either to the requirements of the scientific world: indicating the people who have contributed to a dataset is part of the natural documentation of this dataset, enabling it to be understood
- external obligations, whether legal (INSPIRE Directive) or other (information needed to obtain a DOI)
- for authentication and authorisation purposes, to allow moderate access to data and metadata.
This table lists the personal information stored in the application and how it is used.
| Where ? | What ? | Why ? | Who ? | How long ? |
|---|---|---|---|---|
| Metadata record | Metadata contacts – First name – Last name – email address – OrcID Notes: – institutions / generic addresses can be used – Email addresses and Orcids aren’t mandatory | Contacts information are important to understand data and to be able to ask for complementary information According to their roles (Author / Contributor / Principal Investigator / Owner), contact informations can be transmitted to Datacite to create/update a DOI | Entered by the metadata editor | No expiration date |
| Reference publication authors – First name – Last name Note: this information is only entered for publications who haven’t got a DOI | Authors’ names are standard information when citing scientific publications. | Entered by the metadata editor | No expiration date | |
| Subscription mechanism | – User email address | The email address is mandatory to send emails | Consent of the user Note: Dataset responsibles don’t have access to the list of their subscribers (only their amount) | No expiration date Each send email include an unsubscription link User can also unsubscribe in the metadata record |
| User management | User name and email | Identify users and associate them with rights. Note: Two authentication schemes are available: – Internal – External ((EduGAIN and Orcid) In case of external authentication, no password is stored by the application. If the user uses the internal authentication mechanism, an additional password is stored in encrypted form in the application. | Provided by the external authentication system or by the user in case of internal authentication. | No expiration date |
| Contact form | Name and email | Enable us to respond to the request | Entered by the user | Deleted when request is closed |
Using catalogue metadata
Harvesting
The metadata catalogue meets FAIR requirements. As such, it is freely and traditionally harvestable, for example via the CSW protocol.
Link with Datacite
As indicated, metadata records that have requested a DOI are linked with Datacite and the information contained in a DOI is transmitted each time the record is saved.
How do I modify personal information?
The information in a metadata record can be modified by the person responsible for the record, whose details are generally shown on the record.
You can also contact us using the form at the bottom of the page.
Audience measurement cookies
Our tool does not take part in audience measurement. However, it is possible that the site on which it is integrated does. Do not hesitate to check the information at this level.
Contact us for any GDPR question
The data controller shall make sure that the collection and processing of your data from this site complies with European and French data protection legislation (GDPR).
In compliance with GDPR regulation, you may at any time access, modify or delete all the data we possess about you via the user interface.
For any information or to exercise your rights regarding the processing of personal data by our catalogue tool, you can contact us by e-mail by using this contact form: